McNeil High School Band

Updated 5-20-2010  7:45pm

McNeil Band and Guard Spring Trip
March 11-15, 2011
Washington, D.C.

COST:  $1200* per student (quad occupancy)
*This includes a booster contribution based on projected HEB card sales and other fundraisers.
 
REGISTER BY JUNE 1, 2010 

DEPOSIT and PAYMENTS: $99 per person non-refundable deposit due when registering, non-refundable payments of $155 due monthly July through January, balance due February 1, 2011
    
REGISTRATION and PAYMENTS MUST BE MADE ONLINE
(debit cards, credit cards, and electronic checks accepted) at www.etadventures.com .

Contact the Trip Coordinators (tripcoordinator@mcneilband.org) to request logon instructions.

Package Includes:
•    Roundtrip bus transportation from your school to Dallas
•    One night accommodation at a hotel near Dallas Airport
•    Roundtrip flights from Dallas to Washington, DC
•    Bus transportation throughout your tour in Washington, DC
•    Three night hotel accommodation in the Washington, DC Area
•    Breakfast each morning at your hotel
•    Three dinners at restaurants including a DJ/Dinner cruise
•    Visit to the Smithsonian Museums
•    Ticket to a performance at the Kennedy Center
•    Tour at Arlington National Cemetery
•    Admission to Mount Vernon
•    Visit to Ford’s Theatre
•    Evening visit to the WWII & Jefferson Memorials
•    Visit to the outside of the White House for photos
•    Visit to Memorials
•    Tour at the U.S. Capitol Building
•    Visit to the Library of Congress
•    Visit to the Supreme Court
•    DJ Dinner/Dance Cruise on the Potomac River
•    Visit to the National Archives
•    Professional tour manager with the group throughout your trip
•    Medical/Accident insurance coverage up to $50,000 per person
•    Nightly security in the hotel for your group

ANSWERS TO FREQUENTLY ASKED QUESTIONS

1. How much is the trip?
The trip cost is actually $1299 per person, quad occupancy. HOWEVER, the Band and Guard Boosters are committing to pay for the Kennedy Center symphony concert and the dinner cruise on the Potomac River, thereby lowering the cost to $1200 per person, quad occupancy. The Band and Guard Booster contribution is dependent on successful HEB card sales by band families and other fund-raisers. PLEASE SUPPPORT HEB CARD SALES and ALL other fund-raisers.

2. How do we register for the trip?
You MUST register online at: www.etadventures.com
Contact the Trip Coordinators (tripcoordinator@mcneilband.org) to request logon instructions.

3. How do I make trip payments?
You MUST make payments online. Follow the same steps as registration. You may pay by credit or debit card or by electronic check.

4. Is there any way to lower the cost of the trip?
Selling HEB cards and participating in any other fund-raisers will lower the cost of the trip for everyone! There are no individual trip credits. ALL fund-raising will go toward the overall cost of the trip. The cut-off for HEB cards will be February 1. HEB cards sold after February 1, 2011, will be credited toward the 2012 trip.

5. Can our entire family go on the trip or is the trip just for band and guard students?
Our band trip is just for band and guard students. However, we will need a number of parent chaperones that are willing to spend their time and energy supervising students.  Unfortunately, chaperones must pay for the trip. The chaperone cost will be $600 per person. If you wish to be a chaperone, contact Mary Lu Johnston or Celia Eickbusch at tripcoordinator@mcneilband.org .

6. What if I am unable to go on the trip? Can another band or guard member who had not originally signed  up to go take my place?
Yes, you may sell your trip spot to another band or guard member who is the SAME GENDER as you are.  That is, girls may substitute for girls and boys may substitute for boys. Depending on how close to the trip your substitution occurs, your substitute may be assigned to your bus and your roommates without any option for change. THERE ARE NO REFUNDS.

7. Is this trip subject to No Pass/No Play rules?
No, because we are traveling during a school break then No Pass/No Play does not apply.

8. Can I request my roommates?
Roommate sign-up sheets and bus sign-up sheets will be posted in the Band Hall on Monday, January 10, and will remain posted through the week.  Students who fail to sign up for roommates and/or busses will be assigned a room. All assignments will be final.

9. When will we get a list of what we need to bring and an final itinerary for the trip?
Trip details will be discussed at the February Band and guard Booster meeting, on Thursday, February 3, 2011 at 7:00 p.m. in the Band Hall. Trip updates information will be sent out in the weekly Band and Guard Booster email and will be posted on the website: www.mcneilband.org.

10. How much spending money will I need?
ALL trip meals except lunches and activities are included in the trip cost. You will need spending money for incidental sodas and snacks. There will be a few opportunities to purchase souvenirs but there will be no opportunity for extended shopping. We suggest that spending money not exceed $100 ($40 for 4 lunches @ $10 each plus $60 for shopping, sodas, etc.)